CFB Guideline Budgeting Basics

Please be specific when writing out your budget. This makes our decision process easier!

Who needs to present their budget?

• Academic clubs that are asking for MORE THAN $500 need to submit a budget AND make a presentation to the CFB.
• Special-Interest clubs that are asking for MORE THAN $300 need to submit a budget AND make a presentation to the CFB.
• Competition clubs, academic clubs asking for less than $500 and special interest clubs asking for less than $300 do NOT need to present to the CFB.

How we Fund...

• Transportation & Lodging
  The CFB may only fund 2/3rds of any cost of transportation or Lodging. (Please include in your budget the total price for transportation and Lodging then the price at 2/3rds)
   
• Food
  The guidelines allow the CFB to fund two food events. 1 food event must be open to the campus and the other will be an internal club food event. (The CFB reserves the right to set a standard for all club food events while deliberating, the co-funding board may not pay for food at any trip. Conference or off-campus event)
   
• Conferences
  The CFB will allocate funds for clubs to attend conferences only if the club provides registration or materials about the conference to the CFB before deliberations. (The co-funding Board will not allocate more than $1800.00 to any club for conference fees & we will not fund more than $300.00 per student. The CFB will not fund any food at a conference)
   
• Clothing
  The CFB may loan money to any club wishing to purchase shirts to use for the purpose of fundraising. The CFB may fund any type of required uniform as long as the uniforms remain in the possession of the club. The CFB may not fund any type of personal clothing, t-shirts, sweatshirt. (The co-funding also stipulates that any money generated from allocated funds must be used for benefit of the campus, no monies generated in this nature may be used to purchase personal clothing)
   
• Stipends/Honorariums/Donations
  The CFB may not fund any type of stipend to any student or advisor of a club. The CFB may not fund any type of gifts or honorariums for students or advisors of a club. The co-funding board may not fund any type of request to give a donation.
   
• Speakers/Comedians/Concerts
  The CFB may fund a club to bring on a speaker, comedian, concert or program of that nature only if the club has the required materials for the performer. The club must have a date for the program, and a performer name with a price. (The CFB sees hundreds of request for these types of events and it is to the benefit of each club to include these in the budget)
   
• Large Scale Events
  When a group wishes to put on an event with multiple programs, example tundra comes alive in which there will be numerous activities and events, there must be a breakdown of each item involved in the event. Itemize each cost for the event with food, performer, inflatable, etc. (The co-funding Board will not fund a request for a large event with simply the name of the event and then a price
   
• Dances
  The CFB may fund the cost of rental for the pub to put on a dance or additional equipment. (The CFB keeps track of the significant amount of dances requested and encourages all clubs to please make a conscious effort to co-sponsor dances)

The student activity fee is designed for the use of registered clubs on campus during the allocation process and for the purpose of student programming and events. During budgeting keep in mind the CFB may not fund any monetary events that apply to non-CSB/SJU students. Also attached is an example budget keep in mind the format of the budget as it is important during our deliberation process.

Monetary events must be planned for both CSB & SJU students to receive funding from the CFB.