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Article I: Name and Purpose Section 1: Name Smiles and Frowns: Drama Club will be the official name. Hereafter in the constitution it shall be abbreviated as SFDC. Section 2: Purpose/Mission
The Mission of SFDC is to promote knowledge of theatre practices
through various activities, events, and performances. We seek to
involve the entire CSB/SJU community in immersion and enjoyment of
various forms of theatre art, used both as a vehicle for
entertainment and a vehicle for education. Activities, events, and
performances of the club include, but are not limited to, conducting
and hosting workshops, producing student-directed performances for
the CSB/SJU community and the surrounding area including educational
theatre for school-aged children, sharing and building monologue
portfolios, attending theatre performances and discussing, attending
theatre festivals, sponsoring theatre professionals to come and
speak on campus about theatre careers, lives, and techniques,
regular meetings to develop the students’ bodies as actors with
exercises in improvisation, relaxation, movement, voice, etc. and
regular performance of scenes and monologues for the CSB/SJU
community. Section 3: Affiliation At this time SFDC is not affiliated with any regional/national organizations. Article II: Membership Section 1: Eligibility for Membership SFDC is open to any student registered at CSB or SJU. Section 2: Voting Member Criteria A student becomes a voting member upon joining the club. To keep voting rights, the member must take an active part in the club by attending/participating in at least 5 meetings/activities/events sponsored by the club during the school year based upon attendance taken at the meetings/activities/events. Section 3: Removal of Members The process to remove any member who is not in good standing with the club is as follows: the student whose membership is in question will receive an email notification from the club secretary two weeks prior to the meeting which has on its agenda the vote for removal. If the student would like to remain in the club, he/she may notify the club secretary who will bring this request to the club officers for consideration. Article III: Officers Section 1: Officer Qualifications The qualifications a student must have to be eligible to be an officer are as follows: GPA of at least 2.0 (confirmed on honor system), willingness to commit themselves to the duties of his or her position, and must have some knowledge and a love of theatre. All officers must be current CSB/SJU students and must comply with JCB policies and procedures. See Article IV for Election procedures. Section 2: Elected Officers The positions in a non-hierarchical structure are President, Vice-President, Treasurer, and Secretary. Department of Student Activities contact person=President, the Co-Funding Board (CFB) contact is the Treasurer, and the Joint Club Board (JCB) contact is the Vice-President. Section 3: Duties of Officers Terms of office will be the academic year, April 1 – March 31, unless there is knowledge of only being able to serve one semester, in which case two people will be elected for that position, one to serve in the summer/fall semester (April 1-December 20) and one to serve the spring semester (December 20-March 31) The Duties of officers are as follows: President: plan and lead activities at meetings with Vice-President, preside at meetings, call special meetings, primary contact with the institutions, runs the election process Vice-President: plan and lead activities at meetings with President, assume President’s duties in his/her absence, schedule meeting/practice rooms/facilities, primary contact with the JCB, plans member/officer training programs Secretary: takes and distributes minutes of all club meetings, recorder keeper (current and past members, files minutes, etc), club historian, notify members of meetings, handles the official correspondence of the club, maintains club website Treasurer: keeps all financial records, submits monthly audit statements to CFB contact (this is a mandatory requirement if you receive CFB funds), notifies organization of financial issues, prepares budget/allocation requests Section 4: Vacancy in Office In the event a vacancy should occur (resignation or removal), provisions will be made to fill the vacancy. In the event that the President leaves office, the Vice President will assume those duties until a special election is held. See the special election section of Article IV. Section 5: Removal of Officers A petition to remove the officer in question must be submitted to another officer after consultation with the club advisor. This petition must contain the signatures of 50% of voting members. When such petition is received, the President (or Vice-President if the student President is in question) shall call a meeting of the club to determine whether or not the officer should be removed. Grounds for removal are to presented by the officer in charge at a regular or special club meeting. The officer in question shall be provided an opportunity to present a defense either in person or in writing. A quorum shall be present, and a simple majority vote of the voting members shall decide upon removal. Section 6: Appeal of Removal of Officers To appeal the club’s decision, a removed officer may petition for reinstatement after consultation with all the club officers and club advisor. Article IV: Elections Section 1: Nomination Process Officer candidates will be nominated by club members or through self-nomination at the election meeting. Section 2: Election Elections are held at the designated election meeting to be once every spring before April 1. The Department of Student Activities will be notified of the new officers before April 1. Election procedures are as followed: nominated officer candidates will give a brief speech to the club as to their motivations and intentions to becoming a club officer, after all the candidates for a specific position speak, a vote by secret ballot shall be taken, the candidate with the most votes will become the officer for that position. This process will be repeated for each officer position. A quorum will be present at the elections meeting. A person may serve a maximum of two terms in a particular position. Section 3: Special Elections Within "4" weeks of vacancy occurring a new officer must be elected. The same procedures from Section 2 are to be followed, with dates revised as appropriate. Article V: Advisor Section 1: Selection The club advisor shall be chosen by a vote. Section 2: Duties The advisor duties are as follows: explain institutional policy/procedure to club officers, provide continuity for the club from year to year, act as a resource to the group, attend programs that may have liability/risk for the institutions, intervene when knowledge of illegal activity contrary to CSB/SJU policy occur, attend some meetings/activities. Article VI: Meetings Section 1: Regular Meeting/Club Activities Regular club meetings will be held every week. Section 2: Special Meetings Special meetings may be called in order to accommodate specific activities, discuss certain club information, and as needed. The process used to call these meetings will be by email. Section 3: Parliamentary Authority Robert’s Rules of Order will be the guide for meetings. Section 4: Quorum All present constitute a quorum. Article VII: Committees Section 1: Committee Structure Committees will be formed as necessary to plan and organize club activities/events. A volunteer club member will become the committee chair. Article VIII: Finances Section 1: Co-Funding Board The club will apply for CFB monies and if allocated resources, the club will follow all CFB and institutional regulations. Section 2: Honorariums Officers or members will not receive an honorarium/stipend from the organization. Article IX: Amendements Section 1: Ratification The process to be used regarding proposed constitutional amendments: A petition for an amendment will be brought to the club officers who will add the proposed amendment to the agenda. Proposed amendments to the constitution will be sent to the membership in advance of the meeting where a vote on the amendment will take place. At a regularly scheduled meeting the vote on the amendment will take place. A quorum of voting members must be present and 80% of those in attendance must vote for the amendment. If the amendment is passed, the change will take place as soon as the DSA and JCB approve the amendment. Section 2: Submittal to Department of Student Activities and Joint Club Board Any changes made to this constitution must be submitted to the Department of Student Activities and the JCB. Date of recognition: October 2, 2003
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