New Page 1

Event Planner's Name
Event Planner's Address
Event Name

Artist Details
Entertainer/Artist (full legal name)
Artist Social Security Number (Federal ID #for an Agency or Act)
Legal Address
Artist Phone
Artist Fax

Agency Details
Agency Name
Telephone
Address
Fax
Agency Contact

Program Details	( a location must be secured before you enter into a contract)
Date of Program
Time of Program
Location of Program
Rain Location
Length of Show
Time of Set up/Sound check
Comments

Contract Rider Details
Are we providing lodging?
For how many?
Are we providing meals?
For how many?
Are we providing travel reimbursement?
Airfare/Ground transportation?
Sound/technical requirement?
Publicity restrictions

Money Details
Fee for Artist
Agency Fee
Overage Breakdown
Is artist going to sell merchandise?
Negotiated retention of merchandise sales:
What is agency providing (posters, photos, etc.)?
Are there special requirements concerning billing?

Other Important Info:

Is the artist from MN, WI, MI, ND, SD? If not, inform agent that 2% will be deducted from artist fee to pay Minnesota Entertainment tax. CSB\|SJU does not pay a deposit and will pay artist by University check following the performance. Make sure that they know that the contract is for both SJU and CSB. You should request that the artist/agent send the following insurance information to Student Activities one month in advance of the performance: 1) Certificate for $1,000,000 general liability 2) Certificate confirming auto liability 3) Certificate confirming worker’s compensation for all artists/performers/etc. This information can be faxed to Student Activities at 320/363-5006 or mailed to Student Activities & Leadership Development, Mary Commons 208, 37 S. College Avenue, St. Joseph, MN 56374 We CANNOT make any advance payments or deposits. All contracts are processed by the Director or Assistant Director of Student Activities & Leadership Development College of Saint Benedict\|Saint John's University, Mary Commons 208, 37 S. College Ave., St. Joseph, MN 56374 320/363-5038 (phone) 320/363-5006 (fax)
What are your responsibilities as the event sponsor? As the event sponsor you should: _____ Fill out the worksheet above and forward to Student Activities, Mary Commons 208, CSB. Student Activities will complete the necessary contract and other paperwork, and work directly with the artist/performer to get the paperwork signed. _____ Confirm that the performance space is reserved _____ Make necessary hotel or room reservations _____ Consider arrangements for any additional hospitality (food, transportation, etc) _____ Complete an Event Notification Form; this will advertise your event on the Student Calendar _____ Pick up the following paperwork from Student Activities when notified: the signed contract the attached riders the signed W-9 the artist’s insurance information _____ Complete a check request for the amount you owe the artist* and take the check request -- along with a copy of all the paper work listed above -- to the Business Office. Payment is the responsibility of the event sponsor, not Student Activities _____ Finalize all hotel, travel and hospitality arrangements _____ Arrange for any media or other special needs _____ Pick up the check at the Business Office _____ Have a successful event!

What are your responsibilities as the event sponsor?